Finance Systems Administrator

ÜBERBLICK

Starters and Leavers

  • Responsible for liaising with the HR department and managing requests for starters and leavers access control to the agency time and expenses system.
  • Responsible for ensuring that the users list is up-to-date in the agency time and expenses system
 

Expense sheets

  • Full responsibility of logging and tracking agency expense claims to ensure efficient and timely payment is made by the AP teams. This includes liaising with Finance members and assisting in their approvals of such claims
  • Archiving of original expense claims once fully approved by the agency, ensuring good document control processes are in place

 

Project Life Cycle - responsible for maintaining the agency Job Creation Mailbox, including:

  • Job Creation requests being reviewed, validated and completed
  • Job Update requests, modifying information and controls relating to our Jobs profile
  • Job Closure requests, ensuring these are completed efficiently
 

Client creation

  • Responsible for creating new clients in the agency Finance System and ensuring that all necessary information and checks  (Including Credit Checks) are completed
  • Liaise with the Client Account Manager running the credit checks and escalate where required

 

Ad hoc support

  • Ad hoc support to the Finance Team
  • Ad hoc support to the Agency on Altair SAP support queries i.e. following up where a workflow is in the system and move workflows if needed

QUALIFIKATIONEN

  • Excellent verbal and written English
  • Good knowledge of Excel, experience working on web based platforms ideal 
  • Attention to detail and accuracy
  • Ability to multi-task, meet deadlines and prioritise
  • Pro-active and use of initiative
  • Team player – in this culture everyone gets involved to help each other
  • Professional - in this role you will be privy to commercially confidential information, related to prospective clients and to personnel and therefore absolute discretion is required

About Digitas 

We have 40 offices in 25 countries, each one helping to upend and redefine the landscape of strategy, creativity, media and technology. We’re pumped about the accolades we’ve earned – cue Titanium Lions, Gold Pencils and making LinkedIn’s Most InDemand Employer List of 2014 – but what energizes us most is the people we work with, the clients we work for and the never-ending challenge that confronts us: Producing amazing creative, day after day. On top of great values, great people and great clients, we’re proud to offer many great perks – things like flex vacation days, tuition reimbursement, gym membership discounts and anniversary gifts for the many people who’ve been with us 5, 10, 20 years and more. And while we celebrate those who’ve stuck by us and shaped us into the creative force that we are today, we’re always looking for great new talent help us grow even stronger. If that’s you, well, come join us.

Digitas is an equal opportunity employer.