Administrative Assistant (Contract)


Adminstrative Assistant (Contract)


We’re searching for a short-term Administrative Assistant who manage and coordinate calendars for capability, often involving extensive researching.  Schedule/coordinate appointments between clients, keeping appropriate staff and other personnel informed as needed.

Tasks and responsibilities include:

  • Act as the liaison with clients; answer department’s phone, handle calls appropriately (e.g. handwritten message, voicemail, re-direct); Transcribe from tape, voice mail, handwritten notes, etc.
  • Create professional PowerPoint Presentations utilizing charts, diagrams and graphs
  • Maintain and distribute all correspondence/status reports for individual Client teams
  • Arrange domestic and international travel plans (e.g., flights, hotel, car, ground transportation, upgrades, visa/passport) that may involve multiple locations
  • Confirm accuracy and completeness of arrangements and deliver tickets and other documents
  • Research information from the internet to generate reports as needed
  • Arrange all aspects of on-site and off-site group meetings (space, catering, technology, transportation, materials, etc.)
  • Coordinate work through service departments as appropriate (e.g., Graphic, Travel, Facilities, etc.) to ensure accuracy and completeness of arrangements/deliverables.
  • Maintain current knowledge of Digitas technical (software, hardware, virtual) capabilities
  • Provide assistance with copying, faxing, and distribution of materials
  • Coordinate Client/department functions
  • Collect time sheets and submit on time
  • Assist with T&E preparation
  • Maintain team vacation and office in/out schedule
  • Provide reception backup coverage
  • Proactively assist other Departments/ AA’s during downtime

Traits & Distinguishing Characteristics:

  • Display a professional, detail-oriented and proactive approach
  • Able to work independently and adapt to new situations
  • Proficiency in or demonstrates capability to quickly learn the tools of the position
  • Desire to excel and have an impact on the company’s growth

To qualify, you’ll need:

  • Two or Four year degree
  • 1-3 years experience
  • Demonstrate strong verbal, interpersonal, and written communication skills
  • Proficiency in Word, Excel, and PowerPoint
  • Organized and able to handle multiple tasks in a fast-paced environment
  • Demonstrated strong task management skills
  • Demonstrated strong relationship management skills
  • Candidate must be open to travel as needed

Got what it takes? We’d love to hear from you.
Digitas is an equal opportunity employer.

About Digitas

We have 40 offices in 25 countries, each one helping to upend and redefine the landscape of strategy, creativity, media and technology. We’re pumped about the accolades we’ve earned – cue Titanium Lions, Gold Pencils and making LinkedIn’s Most InDemand Employer List of 2014 – but what energizes us most is the people we work with, the clients we work for and the never-ending challenge that confronts us: Producing amazing creative, day after day. On top of great values, great people and great clients, we’re proud to offer many great perks – things like flex vacation days, tuition reimbursement, gym membership discounts and anniversary gifts for the many people who’ve been with us 5, 10, 20 years and more. And while we celebrate those who’ve stuck by us and shaped us into the creative force that we are today, we’re always looking for great new talent help us grow even stronger. If that’s you, well, come join us.

Digitas is an equal opportunity employer.