Team Assistant

OVERVIEW

We are looking for a Team Assistant to join us, to work with our management team. This role will suit a proactive, highly organised and capable individual who is happy to get involved and make the position their own.

  • Diary management of up to 12 senior leaders: planning and scheduling meetings, booking rooms, catering, coordinating attendees etc.
  • Work closely with the Travel Coordinator to ensure travel and accommodation bookings in accordance with the Publicis Groupe travel policy
  • Managing expenses – preparation and submission
  • Ability to handle sensitive and confidential information with complete discretion
  • Liaise with clients and business guests as appropriate to organise meetings
  • Involvement in ad hoc projects and additional duties as required 
  • Build and maintain close relationships with the EA community and concierge function to ensure strong collaboration both within Digitas and across the wider office support function
  • Assist with any new starter admin that is required
  • Receive and screen communications whilst using independent judgment to determine those that require priority attention
  • Ensuring deadlines are met for the team and assist with all meeting preparation as requested
  • Assist with distribution list maintenance and set ups
  • Being the point of contact for the leadership team and always representing them to a high standard

QUALIFICATIONS

  • Previous experience as a Team Assistant or PA to senior executives, in a fast paced environment
  • Exceptional organisation skills, with the ability to prioritise using your own judgement
  • Ability to build strong working relationships with senior stakeholders, with effective and confident communication
  • Excellent workload prioritisation skills, with the ability to multi-task whilst maintaining high levels of attention to detail and meeting deadlines
  • Be interpersonal with the ability to work collaboratively, as well as independently
  • Talent in establishing and maintaining effective working relationships with vendors, clients and co-workers
  • Comfortable working with top-level executive management team and handling sensitive and confidential information with the highest degree of integrity
  • Highly organized and confident working independently on tight deadlines
  • Strong ability to think fast on your feet as well as an innate ability to proactively prepare for and predict issues before they arise
  • Proficient use of Outlook
  • Knowledge of Excel and PowerPoint

About Digitas

 

Digitas is The Connected Marketing Agency, committed to helping brands better connect with people through Truth. Connection. Wonder. With diverse expertise in data, strategy, creative, media, and tech, we work across capabilities and continents to make better connections and achieve ambitious outcomes through ideas that excite, provoke and inspire. Curious and fully transparent, we are always examining real human behavior to create authentic connections—between brands and consumers, clients and partners, and ideas and outcomes. Digitas has 3,500 employees across 18 countries and 32 offices, with an extended network via Publicis Media of over 23,500 employees present in more than 100 countries worldwide. To connect with Digitas or learn more, visit www.digitas.com.