Finance Systems Administrator

OVERVIEW

Starters and Leavers

  • Responsible for liaising with the HR department and managing requests for starters and leavers access control to the agency time and expenses system.
  • Responsible for ensuring that the users list is up-to-date in the agency time and expenses system
 

Expense sheets

  • Full responsibility of logging and tracking agency expense claims to ensure efficient and timely payment is made by the AP teams. This includes liaising with Finance members and assisting in their approvals of such claims
  • Archiving of original expense claims once fully approved by the agency, ensuring good document control processes are in place

 

Project Life Cycle - responsible for maintaining the agency Job Creation Mailbox, including:

  • Job Creation requests being reviewed, validated and completed
  • Job Update requests, modifying information and controls relating to our Jobs profile
  • Job Closure requests, ensuring these are completed efficiently
 

Client creation

  • Responsible for creating new clients in the agency Finance System and ensuring that all necessary information and checks  (Including Credit Checks) are completed
  • Liaise with the Client Account Manager running the credit checks and escalate where required

 

Ad hoc support

  • Ad hoc support to the Finance Team
  • Ad hoc support to the Agency on Altair SAP support queries i.e. following up where a workflow is in the system and move workflows if needed

QUALIFICATIONS

  • Excellent verbal and written English
  • Good knowledge of Excel, experience working on web based platforms ideal 
  • Attention to detail and accuracy
  • Ability to multi-task, meet deadlines and prioritise
  • Pro-active and use of initiative
  • Team player – in this culture everyone gets involved to help each other
  • Professional - in this role you will be privy to commercially confidential information, related to prospective clients and to personnel and therefore absolute discretion is required

About Digitas

 

Digitas is The Connected Marketing Agency, committed to helping brands better connect with people through Truth. Connection. Wonder. With diverse expertise in data, strategy, creative, media, and tech, we work across capabilities and continents to make better connections and achieve ambitious outcomes through ideas that excite, provoke and inspire. Curious and fully transparent, we are always examining real human behavior to create authentic connections—between brands and consumers, clients and partners, and ideas and outcomes. Digitas has 3,500 employees across 18 countries and 32 offices, with an extended network via Publicis Media of over 23,500 employees present in more than 100 countries worldwide. To connect with Digitas or learn more, visit www.digitas.com.