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Administrative Assistant, Account Management

Overview

Administrative Assistant

Become a Unicorn here at Digitas, a highly-caffeinated playground where brilliant minds come together to make bold, award-winning advertising. We use data-driven insights to guide our work, but we also believe in a healthy dose of spirited storytelling as we strive to transform the marketing landscape. We’re looking for an Administrative Assistant who can lend a helping hand to the Atlanta VP team, which is mainly how we keep our world together within a co-share environment here at Northyards and keep our office humming. It’s not a small or easy task, but it’s a fun and rewarding one. If you think you’re up for it, read on.


Tasks and responsibilities include:

  • Act as the liaison with our cousins at Northyards (Moxie, Zenith & Performics).
  • Be the “director of 1st impressions” for Digitas here in Atlanta to both other Digitas offices, clients and visitor’s.
  • Proactively seek to solve problems for the VP team and provide critical thinking to the team as a whole.
  • Arrange domestic and international travel plans (e.g., flights, hotel, car, ground transportation, upgrades, visa/passport) that may involve multiple locations. And understand, our schedules do change, often.
  • Confirm accuracy and completeness of arrangements and deliver tickets and other documents
  • Arrange all aspects of on-site and off-site group meetings (space, catering, technology, transportation, materials, etc.)
  • Coordinate work through service departments as appropriate (e.g., Graphic, Travel, Facilities, etc.) to ensure accuracy and completeness of arrangements/deliverables.
  • Maintain current knowledge of Digitas technical (software, hardware, virtual) capabilities
  • Coordinate and support Client/department functions
  • Assist with T&E expense preparation
  • Maintain team vacation and office in/out schedule
  • Provide reception backup coverage as needed at Northyards

Traits & Distinguishing Characteristics:

  • Display a professional, detail-oriented and proactive approach
  • Have a natural curiosity in everything that is done.
  • Relish solving problems.
  • Grace and calm under pressure.
  • Have a positive attitude that makes others want to work with them
  • Able to work independently and adapt to new, fluid situations
  • Proficiency in or demonstrates capability to quickly learn the tools of the position
  • Desire to excel and have a positive impact on the company’s growth


To qualify, you’ll need:

  • Two or Four year degree
  • 1-3 years experience
  • Demonstrate strong verbal, interpersonal, and written communication skills
  • Proficiency in Word, Excel, and PowerPoint
  • Organized and able to handle multiple tasks in a fast-paced environment
  • Demonstrated strong task management skills
  • Demonstrated strong relationship management skills
  • Positive outlook and attitude on life


Got what it takes? We’d love to hear from you.
Digitas is an equal opportunity employer.

About Digitas

 

Digitas is The Connected Marketing Agency, committed to helping brands better connect with people through Truth. Connection. Wonder. With diverse expertise in data, strategy, creative, media and tech, we work across capabilities and continents to make better connections and achieve ambitious outcomes through ideas that excite, provoke and inspire. Curious and fully transparent, we are always examining real human behavior to create authentic connections—between brands and consumers, clients and partners, and ideas and outcomes. Digitas has 3,300 employees across 12 countries and 24 offices, with an extended network via Publicis Media of over 23,500 employees present in more than 100 countries worldwide. To connect with Digitas or learn more, visit www.digitas.com.

 

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