Finance Systems Administrator


Starters and Leavers

  • Responsible for liaising with the HR department and managing requests for starters and leavers access control to the agency time and expenses system.
  • Responsible for ensuring that the users list is up-to-date in the agency time and expenses system

Expense sheets

  • Full responsibility of logging and tracking agency expense claims to ensure efficient and timely payment is made by the AP teams. This includes liaising with Finance members and assisting in their approvals of such claims
  • Archiving of original expense claims once fully approved by the agency, ensuring good document control processes are in place


Project Life Cycle - responsible for maintaining the agency Job Creation Mailbox, including:

  • Job Creation requests being reviewed, validated and completed
  • Job Update requests, modifying information and controls relating to our Jobs profile
  • Job Closure requests, ensuring these are completed efficiently

Client creation

  • Responsible for creating new clients in the agency Finance System and ensuring that all necessary information and checks  (Including Credit Checks) are completed
  • Liaise with the Client Account Manager running the credit checks and escalate where required


Ad hoc support

  • Ad hoc support to the Finance Team
  • Ad hoc support to the Agency on Altair SAP support queries i.e. following up where a workflow is in the system and move workflows if needed


  • Excellent verbal and written English
  • Good knowledge of Excel, experience working on web based platforms ideal 
  • Attention to detail and accuracy
  • Ability to multi-task, meet deadlines and prioritise
  • Pro-active and use of initiative
  • Team player – in this culture everyone gets involved to help each other
  • Professional - in this role you will be privy to commercially confidential information, related to prospective clients and to personnel and therefore absolute discretion is required

Sobre Digitas

Digitas es La Agencia de Marketing Conectada, totalmente comprometida con ayudar a las marcas a conectar con las personas a través de la AUTENTICIDAD. CONEXIÓN. IMAGINACIÓN. Nuestro completo y diversificado equipo se compone de expertos en data, estrategia, creatividad, media y tecnología que trabajan de forma integrada y conectada para generar vínculos que marcan la diferencia y dan respuesta a la necesidades de nuestros clientes a través de ideas que emocionan, provocan e inspiran. Somos curiosos y muy claros, siempre basándonos en el comportamiento de las personas para generar verdaderas conexiones entre marcas y usuarios, clientes y partners, ideas y resultados. Digitas está presente en más de 25 países en los seis continentes y forma parte de Publicis Media, uno de los cuatro hubs dentro del Grupo Publicis, quien está presente en más de 100 países y está formado por cerca de 80.000 profesionales. Si quieres conectar con nosotros y saber más, visita

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