Executive Assistant

Company Description

Digitas is the Networked Experience Agency, built on the vision that we create magnetic experiences that earn the right for brands to exist in human networks. Today, and tomorrow. We deliver Networked Experiences by leveraging comprehensive data, technology, creative, media and strategy capabilities. Digitas delivers ambitious outcomes via unique solutions that include Creative Experiences, Integrated Media, Addressable Relationships, Social Marketing and Total Commerce. Celebrated by AdAge as Data and Insights Agency of the Year, U.S Campaign’s Brand Experience Agency of the Year, Media Network of the Year and celebrated by Forrester and Gartner, Digitas serves the world’s leading brands through a global network comprised of more than 5,500 employees across over 65 offices in 43 countries.

The Digitas culture is made up of fearless, inventive and generous Unicorns of all kinds.

Overview

We are the connected marketing agency, a full-service agency with modern creative & media, data, and technology services all under one roof. 

We are connected in the way we think and the way we work. At the heart of our company are great people that we call Unicorns. Our Unicorns are open, bold, and curious, and love to solve complex problems for clients in unique ways.

To help with this, we are seeking an Executive Assistant who will provide one-on-one administrative support to two senior-level executives. Coordinate and organize executive-required activities with timely and accurate completion. It s not a small or easy task, but it’s a fun and rewarding one. If you think you’re up for it, read on.

Job Responsibilities

Day to day, your role will include:

• Create professional PowerPoint presentations utilizing charts, diagrams, and graphs
• Type correspondence and maintain files
• Manage executive(s) calendars and coordinate travel
• Demonstrate strong verbal, interpersonal, and written communication skills
• Exhibit organizational capabilities with the ability to handle multiple tasks in a fast-paced environment
• Display a professional, detail-oriented, and proactive approach
• Maintain current knowledge of Agency technical (software, hardware, virtual) capabilities
• Assist with copying, faxing, and distribution of materials.
• Coordinate Client/department functions
• Assist with T&E preparation for executive(s)
• Excellent computer skills with a high proficiency in Outlook, Word, Excel, and PowerPoint
• Must be available to work occasional overtime

Qualifications

• Two or Four year degree
• 5 or more years of experience in a client service environment
• Strong PC skills in Windows environment (Outlook, Word, Excel, and PowerPoint)
• Organized; detail-oriented; resourceful and self-motivated; customer-focused, deals well with ambiguity and change, results-oriented, and has the ability to manage multiple tasks at one time
• An understanding of newer communication mediums, such as forums and blogs, and experience utilizing them effectively in communications programs is required
• Candidate must be open to travel as needed

• Familiarity with prompt-based interaction and commonly used generative AI tools (e.g., ChatGPT, Google Gemini, DALL·E, Midjourney) is a plus, especially for tasks like ideation, research, or content generation.

Got the sparkle? Apply if you believe your unique skills are a fit.

Additional Information

Digitas is an equal opportunity employer.

Additional Information